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Circulation Policies: Circulation Policies

Checking Out and Returning Materials

Your Gonzaga University ID card is your library card.

Bring your card with you to the Foley Center; it is required for a variety of on-site services including check out of materials as well as access to some electronic databases from locations outside the library.

How do I check out and return materials?

Present your ID card at the Circulation Desk on the main floor to check out material. All items that circulate are to be checked out and returned to the Foley Circulation Desk. An outside bookdrop is provided for your convenience. There is also a bookdrop located in the basement of College Hall, adjacent to Faculty Services. This drop is checked periodically througout the week.

Where else can I use my card?

Present your Gonzaga ID card at these Spokane libraries to receive free borrowing privileges: Gonzaga's Chastek Law Library, Spokane Falls Community College and Spokane Community College. Check at the Reference Desk for a complete list of libraries from which you can borrow materials.

What if I'm not currently taking classes?

Student/Faculty/Staff library services are not available if you are not enrolled or employed by Gonzaga University.

Your Moody ID card is your library card.

Bring your card with you to the Foley Center; it is required for check out of materials.

How Do I Check Out and Return Materials?

Present your ID card at the Circulation Desk on the main floor to check out material. All items that circulate are to be checked out and returned to the Foley Circulation Desk. An outside bookdrop is provided for your convenience.

Acquire a Community Borrow Card

Bring your valid Gonzaga Alumni Association card with you to the Circulation Desk. You will be issued a Community Borrower Card, free of charge*. This card is required for check out of materials. Your card entitles you to check out any circulating material in the Foley collection, but does not provide access to online databases. Your card will not allow access to the Chastek Law Library. (*with validation of your GU affiliation)

How Do I Check Out and Return Materials?

Present your borrower card card at the Circulation Desk on the main floor to check out material. All items that circulate are to be checked out and returned to the main Circulation Desk. An outside bookdrop is provided for your convenience.

Do I Have Access to Online Databases?

Due to license restrictions imposed by database vendors, remote access to most online databases is only available to current GU students, faculty, and staff. Inquire at the Reference Desk about databases that are freely available to the public. You may access our online databases from inside Foley Center Library. Inquire at the Reference Desk for more information.

The Visitor Policy for general use of the Foley Center can be found here.

Acquire a Community Borrow Card

You may purchase a library card at the Circulation Desk. The card costs $35 and is valid for one year. This card is required for check out of materials. Your card entitles you to check out any circulating material in the Foley collection, but does not provide access to online databases.

How Do I Check Out and Return Materials?

Present your borrower card card at the Circulation Desk on the main floor to check out material. All items that circulate are to be checked out and returned to the Foley Circulation Desk. An outside bookdrop is provided for your convenience.

Do I Have Access to Online Databases?

Due to license restrictions imposed by database vendors, remote access to most online databases is only available to current GU students, faculty, and staff. Inquire at refdesk@gonzaga.edu about databases that are freely available to the public. You may access our online databases from inside Foley Center Library. Inquire at the Reference Desk for more information.

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Library Services for Retired Gonzaga Faculty

With the exception of faculty who retire with emeritus status, library privileges end upon retirement. A Community Borrower card may be purchased for $35/year to check out books. Interlibrary Loan services are not included. Access to online databases is available only from Visitor Computers in the library.

Emeriti – Faculty retiring with "professor emeritus" status retain borrowing and interlibrary loan privileges at Foley Library. To retain Interlibrary Loan privileges, emeriti must contact the Interlibrary Loan Office to update their status and contact information.

Locker Rental

Lockers are located on the east side of the Main Floor and are available for rental by current members of the GU Community.

Library Lockers Policy

  • Individuals wishing to check out a locker must sign the Locker Rental Agreement.
  • The renter will be issued one key to the assigned locker.
  • At the end of the term, the key must be returned or the locker renewed for another term.
  • Failure to return the key will result in a twenty-dollar charge on your library account to cover the replacement cost of the key and the locker will be emptied of its contents.

Ask about Locker Rentals at the Foley Library Circulation Desk.

Loan Periods

Books 28 days
Curriculum Center Material 28 days
Media (DVD, CD, VHS) 7 days
Popular Books 28 days
Lenovo Laptops 24 hours
Mac Laptops 3 hours
Group Study Rooms 3 hours
Reserve Material Varies
WIN/Resource Sharing Material Varies
Interlibrary Loan Material Varies

 

Note: Reference books, periodicals, and Special Collections materials do not check out.

Books End of Semester
Curriculum Center Material 28 days
Media (DVD, CD, VHS) 7 days
Popular Books 28 days
Lenovo Laptops 24 hours
Mac Laptops 3 hours
Group Study Rooms 3 hours
Reserve Material Varies
Win Borrow Consortium Material Varies
Interlibrary Loan Material Varies

 

Note: Reference books, periodicals, and Special Collections materials do not check out.

Books End of Semester
Curriculum Center Material 28 days
Media (DVD, CD, VHS) 7 days
Popular Books 28 days
Lenovo Laptops 24 hours
Mac Laptops 3 hours
Group Study Rooms 3 hours
Reserve Material Varies
Win Borrow Consortium Material Varies
Interlibrary Loan Material Varies

 

Note: Reference books, periodicals, and Special Collections materials do not check out.

Books 28 days
Media (DVD, CD, VHS) 7 days
Popular Books 28 days

 

Note: Reference books, periodicals, and Special Collections materials do not check out.

Books 28 days
Media (DVD, CD, VHS) 7 days
Popular Books 28 days

 

Note: Reference books, periodicals, and Special Collections materials do not check out.

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Important Borrowing Information

Most items can be renewed as long as the item has not been requested by another user and if the item has not already been renewed too many times. The renewal period is equivalent to the original check out period.

Patron Type                                                                                                                           Renewals

Undergraduate Students 2
Graduate Students 2
Moody Students 2
Faculty & Staff 2
Alumni 2
Community Patrons 1

For current Gonzaga students, faculty, and staff, items can be renewed online using the "My Account" feature in the library catalog. To renew by phone, call the circulation desk at 313-5803. Please have you GU ID number available. You can also renew items in person at the Circulation Desk.

Interlibrary Loans can usually be renewed one time and is at the discretion of the lending library. To request an ILL renewal, log in to your ILLiad account and click "Checked Out & Renew Items" and follow the instructions. When we receive a response from the lender, we will inform you of your new due date. If your ILL item is overdue, call 509-313-3824 to request a renewal.

RECALL: If the item you want is checked out and you need it right away, ask to put a recall on the item. The person who has the item checked out has seven days to return it. When the item is returned you will be mailed a notice and the item will be held for you at the Circulation Desk for seven days. All circulating material is subject to recall. Any item checked out by any borrower may be recalled after two weeks if needed by another borrower or by the Library.

HOLD: If the item you want is checked out and you simply want to receive it when it's returned, ask to put a hold on the item. Whenever the item comes back the item will be held for you at the Circulation Desk. Holds may be placed in the catalog by using the hold request button and supplying your name and library card number.

Foley Center Library does not charge overdue fines for most materials.

A courtesy notice will be emailed three days before an item is due. Overdue notices are sent at 7 days and 14 days past the due date.  Items 30 days overdue are declared lost and a default replacement fee of $100 and a $10 processing fee will be applied to your account for each item.

Upon return, these fees will be automatically waived. Fees for items that have not been returned will not be waived and will cause a hold on your University account, preventing registration, access to transcripts, and disbursement of financial aid.

Reserve materials accrue overdue fines at a rate of $1.00 per hour, per item.

Interlibrary Loan Items

Overdue fines for interlibrary loan items are charged at the rate of $1.00 per day, per item. Items 30 days overdue are declared lost and a default replacement fee of $100 and a $10 processing fee will be applied to your account for each item. Charges for lost or damaged books are determined by the lending library and typically include a processing fee.

Waiver of Interlibrary Loan and Reserve overdue fines is at the discretion of the Interlibrary Loan Supervisor and Circulation Supervisor, respectively.

Reserve materials are located at the Circulation Desk and can be checked out by current students only. Reserve materials cannot be renewed. Reserve items have various check out periods ranging from 1 hour to 3 days.

Current Gonzaga students, faculty, and staff can access their accounts by signing in on the Library Search tool, also called Primo. Once signed in, click My Account at the top-right of the page. This feature allows you to view current activity on your borrowing record  such as items out, fines owed, and holds pending. You can also renew your items from here.

Confidentiality: State law (Revised Code of Washington 42.17.310) upholds your right to confidentiality of your library borrowing record.

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Additional Information for Community, Alumni, and Moody Borrowers

  • Borrowing privileges do not extend to the Chastek Law Library.
  • Library computer use is handled at the Reference Desk.
  • Off-campus access to our online databases is not available.
  • Interlibrary loan service is not offered. Spokane Public Library offers ILL services to residents of the city of Spokane.
  • Access to reserve items and study rooms is not available.