Due to their value, condition, and uniqueness, UASC materials do not circulate and must be used in the space provided. These collections require handling and security precautions to ensure their long-term preservation. Regulations include the following:
Permission to publish materials requires the requestor to complete the "Permission to Publish” form and to receive signed approval from an authorized departmental representative.
The Department does not grant exclusive publication rights. By giving permission to publish, the Department does not surrender their own rights. Applicants agree not to sell, donate, transfer, or otherwise use materials approved for publication for any other purpose.
The applicant expressly assumes all responsibility for observing applicable laws of copyright, literary property, and libel and covenants and agrees to exonerate, indemnify, and hold Gonzaga University and its Trustees harmless for and on account of any and all loss, cost, damage or expense arising out of or in any way connected with the uses which the signer makes or suffers or permits to be made of the materials identified on the "Permission to Publish” form.
Proper credit shall be assigned to all published materials. Citations should include full bibliographic information and read: University Archives and Special Collections, Gonzaga University.
Gonzaga University Archives permits patrons to download and display its digital collections when used for personal or academic purposes. Such use must identify Gonzaga University Archives as the source of these images.
Except where otherwise noted, the contents of Gonzaga University’s Digital Collections are owned by Gonzaga University and subject to copyright law. Materials in the public domain may be freely used, without restriction. All other uses require prior written permission from Gonzaga University Archives.
Additional information about copyright and fair use is available at Gonzaga University's copyright libguide.
Placing an Image Request
To request a higher resolution image, please email email@example.com with its identifying information and your contact information.
To request permission to publish email firstname.lastname@example.org. Permission will usually be granted as long as donor or copyright restrictions do not prohibit such action and applicable fees are paid in full.
Fees for reproduction and use may apply.
WARNING CONCERNING COPYRIGHT RESTRICTIONS
The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials.
Under certain conditions specified in the law, libraries and archives are authorized to furnish a reproduction. One of these specified conditions is that the reproduction is not to be "used for any purpose other than private study, scholarship, or research". If a person later uses a reproduction for purposes in excess of "fair use", that person may be liable for copyright infringement.
UASC reserves the rights to refuse a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law. It is the patron’s obligation to determine and satisfy copyright or other use restrictions when reproducing materials from Gonzaga’s University Archives & Special Collections Department. The patron expressly assumes all responsibility for observing applicable laws of copyright, literary property, and libel and covenants and agrees to exonerate, indemnify, and hold Gonzaga University and its Trustees harmless for and on account of any and all loss, cost, damage or expense arising out of or in any way connected with the uses which the patron makes or suffers or permits to be made of the materials photocopied, digitized, or otherwise reproduced from the University Archives & Special Collections.
In addition to copyright, some materials presented in these collections may be subject to the terms of gift or purchase agreements, donor restrictions, publicity rights, privacy rights, licensing and trademarks. When digital reproductions are requested, the size, condition, and donor restrictions of all materials are evaluated. Requests for reproductions may be denied if such work would damage the materials to be copied or infringe on other restrictions.
· Only a single copy of each page or part of the material described in the application will be made.
· UASC reserves the right to limit the number of items to be reproduced or to decline to make a reproduction of any particular item with or without cause.
· Copies of Library's materials may not be placed in any other library, archives, or similar repository without prior permission of UASC and of any other person or persons, institution or institutions whose consent the law requires.
· The copies requested are for the sole and personal use of the applicant, who agrees not to transfer them to others, further reproduce them, publish any part of them or allow their use by other researchers or scholars without express written prior consent of Gonzaga University and other person or persons, institution or institutions whose consent the law requires.
As the use of cell phone cameras and portable scanners become commonplace, the University Archives and Special Collections (UASC) expects that patrons will wish to employ this technology with original materials for their personal or organizational use. UASC permits this practice and will provide scanning under the following terms:
Scanning by Patron:
Scanning by UASC Staff: