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Interlibrary Loan: Intro

Changes Coming to InterLibrary Loan at Foley Library

During the week of June 3-7, Foley Library will be adopting a new Interlibrary Loan system to replace ILLiad, the system used since 2004. The availability of materials from libraries worldwide will remain, but the look and feel will change. Library patrons will no longer need to create a dedicated account for Interlibrary Loan, but will instead use their Gonzaga network username and password to access the service.
Important: Access to the old ILL system, including the ability to view transaction history, will cease shortly after the upgrade. To preserve this data, please take a moment before July 1 to log into ILLiad, go to “History Requests” in the left-hand navigation, and either copy/paste or screenshot any request history you wish to retain.
For any questions, please contact John Spracklen, ILL Supervisor, at or x6554.

ILL vs. ILLiad

What is ILL?
Interlibrary Loan (ILL) is a means of sharing resources between libraries. Through Foley Library's ILL service, you have access to books, articles, and other items not available in our collection or databases. When you request an item, we send your request to other libraries that participate in ILL. If the item is available, they will mail us the book or send electronic copies of articles.

What is ILLiad?
ILLiad was the software used to request items through Interlibrary Loan. Foley Library has now migrated to a new ILL request system which you can login to with your Gonzaga username and password.


What can I borrow through ILL?

We will make an earnest attempt to request almost any library item you need for your academic research. Keep in mind that some materials can be difficult or impossible to obtain.

Some examples of hard-to-get items include:

  • Audio/visual materials (DVD, VHS, CD, Cassettes, etc)
  • Dissertations & Theses
  • Reference materials (encyclopedias, dictionaries, etc.)
  • Books and articles published very recently
  • Conference papers and proceedings
  • Archival or Special Collections materials (rare books, original manuscripts, letters, photos, etc.)
  • Technical standards
  • Reports and studies published outside of academic literature or by commercial entities

Items we cannot borrow through ILL include:

  • E-books, streaming media, and other online-only materials that are not possible to lend

Foley-owned Items
If a book owned by Foley has a status of checked out, on order, damaged, missing, or lost, you are welcome to request it through ILL.

Reviewed 11/2018

Services for Retired Gonzaga Faculty

With the exception of faculty who retire with emeritus status, library privileges end upon retirement. A Community Borrower card may be purchased for $35/year to check out books. Interlibrary Loan services are not included. Access to online databases is available only from Visitor Computers in the library.

Emeriti – Faculty retiring with "professor emeritus" status retain borrowing and interlibrary loan privileges at Foley Library. To retain Interlibrary Loan privileges, emeriti must contact the Interlibrary Loan Office to update their status and contact information.


Reviewed 11/2018

Check out times, renewals, and request limits

Loan Period

  • Articles from journals and magazines are delivered electronically and are stored on our server for 30 days and are then deleted. It is recommended that you download your articles to a computer or flash drive, which will allow you to keep them indefinitely.
  • Books have a due date that is established by the lending library, we have no control over this date. The average checkout period is around 4 weeks, and in most cases one renewal is allowed. Because ILL books belong to another library, we must honor the date they provide.

Renewals can be requested for most ILL items through the ILL Request System, or by calling the ILL office at 509-313-3824. Please request the renewal before the date due to avoid late fines. Renewal due dates are determined by the lender and you will be notified when they respond to your renewal request with a new date or a denial.

Borrowing Limits
Undergraduate students are limited to ten active requests at any one time. Faculty & staff and graduate students may have up to 40 active requests at a time.

An article request is considered active until received, and a book request is active until you return the book to the library, where it must be checked in and updated. Exceptions to this policy may be allowed on a situational basis by contacting the ILL office at 509-313-3824 or

Rush Requests
Due to mailing times and as a courtesy to other libraries we do not ask for requests to be rushed.

Blocked Library Account
If your library circulation account becomes blocked for any reason (e.g., lost items, excessive fines, expired registration), Interlibrary Loan privileges will be correspondingly suspended. After clearing your account with circulation, please contact the ILL Department to have privileges reinstated.

Reviewed 11/2018

How much does ILL cost?

At this time, we do not charge users for most Interlibrary Loans. Occasionally, borrowing or copyright fees exceed our maximum amounts, and you will be asked if you would like to pay the difference in order to receive the item. You have the option to decline the charges and cancel request at that time. See the chart below for borrowing costs.

  Borrowing Fees Copyright Fees
Students                          Library pays:  up to $17  up to $50
Faculty/Staff                    Library pays:  up to $50  up to $50


If I lose or damage and ILL item, how much does it cost?

  • A standard lost item fee of $100 is assessed to your library account when an item reaches 14 days overdue. This fee is automatically waived upon return of the item.
  • Actual charges for lost or damaged books are determined by the lending libraries and could include a processing fee. Replacement costs could exceed the $100 standard lost item fee.

Reviewed 11/2018